2.1.3 Child Protection and Child Safe Mandatory Reporting Policy

RATIONALE

The safety, health and wellbeing of students is at the fore of all staff at Bellarine Secondary College. Bellarine staff are committed to being proactive in ensuring the safety of all students and to meeting all of the moral, ethical and legal responsibilities.

PURPOSE

To clearly articulate the roles and responsibilities of school staff to protect the safety and wellbeing of young people and children

 

POLICY STATEMENT

  • A broad range of professional groups are identified in the Children Youth and Families Act 2005 (CYFA) as mandatory reporters. Mandated staff members must make a report to Child Protection as soon as practicable after forming a belief on reasonable grounds that a child or young person is in need of protection from significant harm as a result of physical injury or sexual abuse, and the child’s parents are unable or unwilling to protect the child.
  • Bellarine Secondary College is committed to ensuring the safety of all students and will fulfill their mandated responsibilities

IMPLEMENTATION

Mandated staff members

  • The following professionals are prescribed as mandatory reporters under section 182 of the CYFA:
    • primary and secondary school teachers and principals (including students in training to become teachers)
    • registered medical practitioners (including psychiatrists)
    • nurses (including school nurses)
  • There may be times when two or more mandated staff members, for example a teacher and a principal, have formed a belief about the same child or young person on the same occasion. In this situation it is sufficient for only one of the mandated staff members to make a report. The other staff member is obliged to ensure that the report has been made and that all of the grounds for their own belief were included in the report made by the other staff member.

Non-mandated staff members

  • Section 183 of the CYFA states that any person, who believes on reasonable grounds that a child is in need of protection, may report their concerns to Child Protection. This means that any person, including non-mandated school staff, is able to make a report to Child Protection when they believe that a child or young person is at risk of harm and in need of protection, and the child’s parents are unable or unwilling to protect the child. All staff, including volunteers at Bellarine Secondary College must abide by the Bellarine Secondary College Child Safe Policy Number 4.4 and the expectations outlined if they believe a child’s safety is at risk
  • All staff must follow the process for Responding to Allegations of Abuse included in Policy No. 4.4

Forming a belief on reasonable grounds

  • A person may form a belief on reasonable grounds that a child is in need of protection after becoming aware that a child or young person’s health, safety or wellbeing is at risk and the child’s parents are unwilling or unable to protect the child.
  • There may be reasonable grounds for forming such a belief if:
    • a child or young person states that they have been physically or sexually abused
    • a child or young person states that they know someone who has been physically or sexually abused (sometimes the child may be talking about themselves)
    • someone who knows the child or young person states that the child or young person has been physically or sexually abused
    • a child shows signs of being physically or sexually abused.
    • the staff member is aware of persistent family violence or parental substance misuse, psychiatric illness or intellectual disability that is impacting on the child or young person’s safety, stability or development
    • the staff member observes signs or indicators of abuse, including non-accidental or unexplained injury, persistent neglect, poor care or lack of appropriate supervision
    • a child’s actions or behaviour may place them at risk of significant harm and the child’s parents are unwilling or unable to protect the child.

 

Reporting a belief

  • Bellarine Secondary College staff members, whether or not mandated, need to report their belief when the belief is formed in the course of undertaking their professional duties. A report must be made as soon as practicable after forming the belief and on each occasion on which they become aware of any further reasonable grounds for the belief
  • If one staff member has a different view from another staff member about making a report and the staff member continues to hold the belief that a child is in need of protection, that person is obliged to make a report to Child Protection.

Protecting the identity of the reporter

  • Confidentiality is provided for reporters under the CYFA. The CYFA prevents disclosure of the name or any information likely to lead to the identification of a person who has made a report in accordance with legislation, except in specific circumstances.
  • The identity of a reporter must remain confidential unless:
    • the reporter chooses to inform the child, young person or family of the report
    • the reporter consents in writing to their identity being disclosed
    • a court or tribunal decides that it is necessary for the identity of the reporter to be disclosed to ensure the safety and wellbeing of the child
    • a court or tribunal decides that, in the interests of justice, the reporter is required to attend court to provide evidence.
  • Information provided during a protective investigation may be used in a court report if the risks to the child or young person require the case to proceed to court. In these circumstances, the source of the information may be required to provide evidence to the court.
  • If Child Protection decides that the report is about a significant concern for the wellbeing of a child, they may refer the report to a community-based child and family service and disclose the identity of the reporter to that service. However, the CYFA provides that neither Child Protection nor the community-based child and family service may disclose the reporter’s identity to any other person without the reporter’s consent.

Professional protection for reporters

  • If a report is made in good faith:
    • it does not constitute unprofessional conduct or a breach of professional ethics on the part of the reporter
    • the reporter cannot be held legally liable in respect of the report.
  • This means that a person who makes a report in accordance with the legislation will not be held liable for the eventual outcome of any investigation of the report.

 

Failure to report

  • A failure by mandated professionals and staff members to report a reasonable belief that a child is in need of protection from significant harm as a result of physical or sexual abuse may result in the person being prosecuted and a court imposing a fine under the CYFA.

Making a report to Child Protection

  • The CYFA allows for two types of reports to be made in relation to significant concerns for the safety or wellbeing of a child – a report to Child Protection or a referral to Child FIRST.
  • A report to Child Protection should be considered if, after taking into account all of the available information, the staff member forms a view that the child or young person is in need of protection because:
    • the harm or risk of harm has a serious impact on the child’s immediate safety, stability or
    • development
    • the harm or risk of harm is persistent and entrenched and is likely to have a serious impact on the child’s safety, stability or development
    • the child’s parents cannot or will not protect the child or young person from harm

Where during the course of carrying out their normal duties, a Bellarine Secondary College staff member forms the belief on reasonable grounds that a child is in need of protection, the staff member must follow the process of Responding to Allegations of Abuse at Bellarine Secondary College Policy 4.4 regarding this belief and the reasonable grounds for it as soon as practicable.

  • Staff members of Bellarine Secondary College may form a professional judgement or belief, in the course of undertaking their professional duties based on:
    • warning signs or indicators of harm that have been observed or inferred from information about the child
    • legal requirements, such as mandatory reporting
    • knowledge of child and adolescent development
    • consultation with colleagues and other professionals
    • professional obligations and duty-of-care responsibilities
    • established protocols
    • internal policies and procedures in an individual licensed children’s service or school.
  • Upon receipt of a report, Child Protection may seek further information, usually from professionals who may also be involved with the child or family, to determine whether further action is required.
  • In most circumstances, Child Protection will inform the reporter of the outcome of the report. When the report is classified by Child Protection as a Wellbeing Report, Child Protection will, in turn, make a referral to Child FIRST.
  • Any person who is registered as a teacher under the Education and Training Reform Act 2006, or any person who has been granted permission to teach under that Act, including principals, is mandated to make a report to Child Protection. In the course of undertaking their professional duties, mandated staff members are required to report their belief, when the belief is formed on reasonable grounds, that a child is in need of protection from significant harm as a result of sexual abuse or physical injury.
  • Bellarine Secondary College policy and procedures stipulate how teaching staff fulfil their duty of care towards children and young people in their school.
  • Teachers of Bellarine Secondary College are encouraged to discuss any concerns about the safety and wellbeing of students with the principal or a member of the Child Safe Team. If the principal or member of the Child Safe Team does form the view to make a mandatory report, this does not discharge the teacher’s obligation to do so if they have formed a reasonable belief that abuse may have occurred. If the teacher’s concerns continue, even after consultation with the principal or member of the Child Safe Team, that teacher is still legally obliged to make a mandatory report of their concerns.
  • Information about the identity of a person making a report to Child Protection must be kept
  • confidential unless the reporter consents to the disclosure of their identity. If the staff member wishes to remain anonymous, this information should be conveyed at the time that the reporter makes the mandatory report.

The role of Bellarine Secondary College staff

  • Bellarine Secondary College staff have a duty of care and statement of commitment in relation to child safety to protect and preserve the safety, health and wellbeing of children and young people in their care and staff must always act in the best interests of those children and young people. Bellarine Secondary College has a zero tolerance of child abuse, and all allegations and safety concerns will be treated very seriously and consistently. If a staff member has any concerns regarding the health, safety or wellbeing of a child or young person it is important to take immediate action.

Note: The role of investigating an allegation of child abuse rests solely with Child

Protection and/or Victoria Police.

  • The roles and responsibilities of staff in supporting children and young people who are involved with Child Protection may include acting as a support person for students, attending Child Protection case plan meetings, observing and monitoring students’ behaviour, and liaising with professionals.

Confidentiality

  • Bellarine Secondary College staff must respect confidentiality when dealing with a case of suspected child abuse and neglect, and may discuss case details and the identity of the child or the young person and their family only with those involved in managing the situation.
  • When a child or young person has moved to another school, professional judgement should be exercised as to what information needs to be passed on. This will be guided by usual procedures for passing on information about a child’s general wellbeing or special needs, and the role of the school in any ongoing care plans.

Interviews at Victorian schools

  • Child Protection may conduct interviews of children and young people at Bellarine Secondary College without parental knowledge or consent. However, a child will be interviewed at a Victorian school only in exceptional circumstances and if it is in the child’s best interests to proceed in this manner. Child Protection will notify the school of any intention to interview a child or young person. This may occur regardless of whether the school is the source of the report to Child Protection.
  • When Child Protection practitioners arrive at the school, the principal or their nominee should ask to see their identification before allowing Child Protection to have access to the child or young person.

Support persons

  • Children and young people should be advised of their right to have a supportive adult present during interviews. If a child is too young to understand the significance of the interview, a staff member should make arrangements for a supportive adult to attend with the child.
  • A staff member may be identified as a support person for the child or young person during the interview. Prior to the commencement of the interview, the Child Protection practitioner should always authorise the Bellarine Secondary College staff member to receive information regarding Child Protection’s investigation. This may occur verbally or in writing using the relevant Child Protection proforma.
  • Independent persons must refrain from providing their opinions or accounts of events during interviews. A principal or their delegate may act as an independent person when the child or young person is to be interviewed, unless they believe that doing so will create a conflict of interest.

Advising parents, carers or guardians

  • Bellarine Secondary College staff do not require the permission of parents, carers or guardians to make a report to Child Protection, nor are they required to tell parents, carers or guardians that they have done so.
  • It is the responsibility of Child Protection to advise the parents, carers or guardians of the interview at the earliest possible opportunity. This should occur either before, or by the time the child arrives home

Ensuring that a Child Protection interview takes place

  • Bellarine Secondary College does not have the power to prevent parents, carers or guardians from removing their children from the school and should not attempt to prevent the parents, carers or guardians from collecting the child. If a parent/carer or guardian removes a child before a planned interview has taken place, the principal and/or their nominee should contact Child Protection or Victoria Police immediately.

Bellarine Secondary College Staff Training

  • Bellarine Secondary College staff will be informed of Mandatory Reporting requirements and Child Safe commitments as part of their initial induction to the school and will be provided with supporting documentation in their staff handbook.
  • Updates will take place annually as part of the Performance and Development/Staff meeting rotation.

REFERENCES

Ministerial Order No 870 – Child Safe Standards
DET Mandatory Reporting

 EVALUATION
This policy will be reviewed every three years or more frequently if necessary due to changes in regulations or circumstances.

 

 

Policy number 2.1.3
Approval date September 2016
Review date September 2019
DET/VRQA required Yes